Ms Word Bibliography Styles

Change the type of brackets in citations

Usually Word surrounds citations by the round brackets (see How to create a citation for more details). But you can insert a citation in the square brackets or use other symbols.

By default Word inserts citations in round brackets:

First, you must specify the style that you will use for citations:

    1.    On the References tab, in the Citations & Bibliography group, select Style:

    2.    Word proposes several styles. In this tip is used the APA Sixth Edition style.

To change the brackets type, do the following:

    1.    Open for edit the file APA*.xsl (for example in Notepad). The location of the file may vary, but it can be located here:

C:\Program Files (x86)\Microsoft Office\root\Office16\Bibliography\Style\ or

C:\Users\***\AppData\Roaming\Microsoft\Bibliography\Style\, where *** is your user name

    2.    Find the following lines in that file (you can search for the phrase "openbracket" and "closebracket"):

<xsl:template name="templ_prop_OpenBracket" >
  <xsl:param name="LCID" />
  <xsl:variable name="_LCID">
   <xsl:call-template name="localLCID">
    <xsl:with-param name="LCID" select="$LCID"/>
   </xsl:call-template>
  </xsl:variable>
  <xsl:value-of select="/*/b:Locals/b:Local[@LCID=$_LCID]/b:General/b:OpenBracket"/>
 </xsl:template>

 <xsl:template name="templ_prop_CloseBracket" >
  <xsl:param name="LCID" />
  <xsl:variable name="_LCID">
   <xsl:call-template name="localLCID">
    <xsl:with-param name="LCID" select="$LCID"/>
   </xsl:call-template>
  </xsl:variable>
  <xsl:value-of select="/*/b:Locals/b:Local[@LCID=$_LCID]/b:General/b:CloseBracket"/>
 </xsl:template>

    3.    Change the type of brackets:

 <xsl:template name="templ_prop_OpenBracket" >
  <xsl:param name="LCID" />
  <xsl:variable name="_LCID">
   <xsl:call-template name="localLCID">
    <xsl:with-param name="LCID" select="$LCID"/>
   </xsl:call-template>
  </xsl:variable>
  <xsl:value-of select="/*/b:Locals/b:Local[@LCID=INITIAL_CONTENTLCID]/b:General/b:OpenBracket"/>
    <xsl:text>[</xsl:text>
 </xsl:template>

 <xsl:template name="templ_prop_CloseBracket" >
  <xsl:param name="LCID" />
  <xsl:variable name="_LCID">
   <xsl:call-template name="localLCID">
    <xsl:with-param name="LCID" select="$LCID"/>
   </xsl:call-template>
  </xsl:variable>
  <xsl:value-of select="/*/b:Locals/b:Local[@LCID=INITIAL_CONTENTLCID]/b:General/b:CloseBracket"/>
    <xsl:text>]</xsl:text>
 </xsl:template>

After you save this file, you can see square brackets (only in the APA style):

NOTE:

  • We recommend you to create a copy of this file before you will begin to change it.
  • You can create your own style file:
    • copy APA.XSL file (on the same path)
    • change the type of brackets in it
    • choose you own style in the Style list (on the References tab, in the Citations & Bibliography group)

You can change other elements as you wish:

If you use Microsoft Word (2007, 2011, 2013) build in reference (citation) manager you may encounter that not all modern reference styles are present. For example a common reference style “The Harvard referencing style” is not included by default in Word.

Requirements

Supported styles

  • Associação Brasileira de Normas Técnicas (ABNT)
  • Association for Computing Machinery (ACM)
  • American Medical Society (ACS)
  • American Medical Association (AMA)
  • American Sociological Association (ASA)
  • Council of Science Editors (CSE)
  • Harvard – AGPS
  • Harvard – Anglia
  • Harvard – Exeter
  • Harvard – Leeds
  • Humana Press
  • IEEE
  • Lecture Notes in Computer Science (LNCS)
  • Modern Humanities Research Association (MHRA)
  • Nature
  • Vancouver

Note: Please see BibWord for the latest supported styles

Instructions (Mac OS)

  1. Download reference styles (BibWord)
  2. First we need to download the reference styles from BibWordDownload the styles.zip from their website

  3. Extract files from zip
  4. Unzip the files from the styles.zip, you now see multiple files in the folder (these are the reference styles).

  5. Install the reference styles
  6. Please close Microsoft word completely before continuing.

  7. Go to the microsoft word folder in Finder
  8. In Finder: Applications → Microsoft office 2011 → Microsoft Word

  9. Show Package Contents
  10. Right click on Microsoft Word and click Show Package content

  11. Copy reference styles from zip

Copy the reference styles from the unzipped zip file to Content → Resources → Style

Instructions (Windows)

  1. Download reference styles (BibWord)
  2. First we need to download the reference styles from BibWord
    Download the styles.zip from their website

  3. Extract files from zip
  4. Unzip the files from the styles.zip, you now see multiple files in the folder (these are the reference styles).

  5. Install the reference styles
  6. Please close Microsoft Word completely before continuing.

  7. Go to the Microsoft Word folder

Your Computer → Disk C: → Program Files → Microsoft Office → Office 12 → Bibliography → StyleCopy the reference styles from the unzipped zip file to Style folder

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